Medical Office Administrator

Great Time Management Strategies for Medical Office Admin Training Graduates

August 17, 2018

office assistant helping front desk

Medical office administrators have exciting but often busy careers. These dedicated professionals need to smoothly navigate many different responsibilities, with plenty of high priority tasks to oversee such as billing patients for procedures, managing databases, and scheduling appointments. Success as an office administrator in a busy doctors’ office, hospital, or walk-in clinic requires some expert time management skills to make juggling various duties easy.

Are you an ambitious individual looking to cultivate a stimulating career in healthcare administration? Below are a few excellent time management strategies to help you thrive after graduation.

Medical Office Administrators Benefit from Good Organization and Planning

Contending with the various duties and interruptions that comes with working in a busy medical office environment takes a fair bit of foresight and preparation. Medical office administrators should make good use of agendas and calendars to help schedule out their days. This way, they can plan their time around important tasks and deadlines.

New medical office administrators should prioritize urgent tasks and responsibilities, making sure to address the most urgent ones first, such as greeting patients and answering important emails, before they tackle other less pressing matters. Keeping a calendar can help medical office administrators effectively manage their time </p> <br/><br/> However, not every day in a medical office can go according to plan. Computers may unexpectedly shut down and patient databases might suddenly crash. There could be an unplanned team meeting or an influx of new tasks to complete. Graduates of medical office administration school should then be ready to revise their schedules to account for any changes throughout the day. Professionals with Medical Office Admin Training Should Work to Decrease Distractions

There is no shortage of distractions to worry about, with social media and smartphones wrecking havoc on productivity by distracting employees and leading to procrastination. Of course, committed graduates of medical office admin training avoid surfing the web or checking their text messages during work hours. Even just having a smartphone nearby can be a distraction. For instance, the sound of a notification could break a medical office administrator’s focus and decrease their productivity. It’s for this reason that it’s important to leave phones and digital devices safely tucked away in staff rooms.

Grads of Medical Office Administration School Should Try to Focus on One Task at a Time

In a busy office environment, multitasking can often be unavoidable. Patients may come in at the same time as a phone rings, or several important tasks may arise at once. In some cases, office administrators need to multitask to keep up with all their duties. However, top medical administrators know that when they can, it’s best to limit the amount of time they spend multitasking.

Multitasking could actually harm productivity!

Avoiding multitasking might sound counterproductive, but it can be essential for maintaining high productivity. For example, if a medical office administrator tries to answer emails at the same time as they take calls, neither task will get their full attention. This can lead to errors, or even take up more time than if these tasks were completed individually. For this reason, medical office administrators strive to give each task their undivided attention.

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